ABLE Privacy Policies

We have two privacy policies below:

ABLE Privacy Policy: Members, Exhibitors, Sponsors, and Partners
ABLE Privacy Policy: Staff, Committee Members, Contractors, and Volunteers

ABLE Privacy Policy: Members, Exhibitors, Sponsors, and Partners

This policy applies to ABLE members, event participants, exhibitors, sponsors, champion suppliers and corporate partners.

What Personal Data Do We Collect?

We collect the following types of personal data:

Your name, school or organisation, job role, and contact details (such as email and phone)
Payment data for processing membership fees and event bookings

We may also collect optional profile information if you choose to use the ABLE Rewards App.

How Do We Use Your Data?

We use your data for the following purposes:

– To manage your membership, event participation, or partnership with ABLE
– To send you newsletters and updates via HubSpot
– To notify you about ABLE events, services, and special offers from approved partners and sponsors
– To manage event registrations, including ticketing and payment processing
– To enable access to the ABLE Rewards App
– To issue invoices and maintain accurate financial records

To manage your membership and provide services related to your membership
To send you termly newsletters and updates via HubSpot
To notify you about ABLE events and offers, including those from approved partners and sponsors that we believe may be of interest
To manage event registrations and process related payments
To enable access to the ABLE Rewards App (where applicable)
To issue invoices and maintain financial records

Our Legal Basis for Processing

Under UK GDPR, our lawful bases for processing your personal data are:

Contractual necessity – to administer your membership and deliver services you’ve requested
Legitimate interests – to communicate with you about relevant events, services, or opportunities
Consent – where you have explicitly agreed for us to share your contact details with partners or sponsors

Data Security

Your personal data is stored securely using UK-based data centres through Microsoft, HubSpot, and the ABLE Rewards App. All systems comply with the following international standards:

ISO 27001 (Information Security Management)
ISO 27017 (Cloud Security)
ISO 27018 (Cloud Privacy)

We apply strict technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Data stored in HubSpot and the ABLE Rewards App is encrypted and securely maintained within UK data centres.

Third Parties and Data Sharing

We only share your data with trusted third-party providers for specific purposes:

Third Party	Purpose	Privacy Policy Link
HubSpot	Email communications and newsletters	HubSpot Privacy
Eventbrite	Event registration and ticketing	Eventbrite Privacy
TryBooking	Event registration and ticketing	Privacy Policy \| Trybooking UK
Sage	Financial management and bookkeeping	Sage Privacy
Xero	Financial management and bookkeeping	Xero Privacy
Lloyds Bank	Payment processing	Lloyds Privacy
eLearning Team	Hosting and management of the ABLE Rewards App	Privacy Policy Link

We will never sell your data or share it with unauthorised third parties.

Partner Access and Analysis

A representative from some of our approved partners sits on the ABLE Committee. To help us analyse membership trends and promote the Association, we may share anonymised data (such as member names and schools) with the following partners:

Schools Advisory Service
Breedon
ATOM IT

We will only ever share your full contact details with these partners if you have explicitly consented.

ABLE Rewards App and eLearning Team

If you are an ABLE member, exhibitor, or sponsor, you may be provided with access to the ABLE Rewards App as part of your membership or package. The app allows users to network, share contact information, award reward points, and view conference content.

The app is developed and managed on our behalf by eLearning Team, who act as a data processor under UK GDPR. eLearning Team has access only to the data needed to operate the app and does not use your data for any other purpose. All app data is securely stored in the UK.

To use the app, you must agree to its Terms & Conditions upon first login. You can delete your account at any time through the app settings or by contacting ABLE directly.

Your Rights Under UK GDPR

You have the following rights:

Right of access – to request a copy of the personal data we hold about you
Right to rectification – to correct inaccurate or incomplete data
Right to erasure – to request your data be deleted (“right to be forgotten”)
Right to restrict processing – to limit how we use your data
Right to object – to stop us using your data in certain circumstances
Right to data portability – to receive your data in a format you can share with others

To exercise any of these rights, please contact us at: gdpr@able-pro.co.uk

Data Retention

We will retain your personal data for up to 3 years after your membership ends or after your last interaction with us (whichever is later), unless required to keep it longer for legal, contractual, or financial obligations.

Cookies and Tracking

Our website and emails may use cookies or tracking technologies to monitor engagement and improve our services. You can manage cookie preferences via your browser settings.

Contact Us

If you have any questions or concerns about your data or this policy, please contact:

Data Controller:
Association of Business Leaders in Education (ABLE)
gpdr@able-pro.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk

ABLE Privacy Policy: Staff, Committee Members, Contractors, and Volunteers

This policy applies to individuals working with or on behalf of ABLE, including staff, committee members, contractors, and volunteers.

What Personal Data Do We Collect?